Administrative Assistant / Office Manager


Administrative Assistant / Office Manager
Job Type

Full Time

Job Location

Chatsworth, CA


Email Please submit a resume and cover letter as attachments in PDF or Word format. Your cover letter should detail your qualifications and interest in this position. Let us know why you think you would be a good fit.

Job Requirements

Quantum Mechanix Inc. is looking for an administrative assistant to support executive management and manage a small creative studio office.

We are looking for a very detail-oriented individual with fantastic multi-tasking skills. Excellent writing and proofreading skills are imperative. The ideal candidate will possess excellent interpersonal skills plus the ability to work effectively independently and with minimal supervision. Individuals with an interest in pop culture collectibles are strongly encouraged to apply.


  • Devise and maintain organizational systems, including data management and filing.
  • Schedule appointments and organize calendar. Troubleshoot scheduling conflicts as they arise.
  • Connect with and assist customers, vendors and staff.
  • Handle correspondence via phone, email and mail.
  • Order furniture, supplies and equipment as needed, in accordance with company purchasing policies and budgetary restrictions.
  • Supervise office equipment maintenance.
  • Supervise building maintenance and cleaning.
  • Improve employee retention through active communication, problem-solving efforts and team-building activities.
  • Other duties as assigned.


  • At least 2 years’ experience; experience with a science fiction or fantasy-based company is a plus.
  • Proficiency in Microsoft Office suite; Google Docs, Sheets, Slides and Forms; and Gmail and Google Calendar.
  • Supply management experience.
  • High degree of professionalism
  • Strong interpersonal skills and sound judgment.
  • Excellent written and verbal communication skills.
  • Superior time management and organizational skills.
  • High energy, great work ethic, genuine enthusiasm.
  • Ability to follow direction and work independently.
  • Ability to shift gears seamlessly in a fast-paced environment.
  • Discretion and a respect for confidentiality.
  • Authorized to work in the U.S. without sponsorship.


At Quantum Mechanix, you’ll have the opportunity to do some of your best work ever. We are fast-paced, nimble and game-changing. We work on many of the coolest properties in entertainment. Along with a great work environment, we have great benefits!

  • Medical, dental and vision health insurance coverage.
  • Merit bonuses.
  • 401(k)
  • Life insurance
  • Paid time off.
  • Professional growth and development opportunities.


About Us

Quantum Mechanix Inc. is a Los Angeles-based creative studio and developer of screen-accurate replicas, collectibles, apparel, artwork, and digital apps and games inspired by entertainment’s most beloved shows and movies.

We focus on serving the most demanding customers – from dedicated fans to the industry’s most prestigious production companies and studios – with the most detailed, accurate, beautifully finished products possible.


Bring to life the most beloved objects from your favorite movies and TV series. Whether it's blueprints of a legendary craft, posters that wouldn't look out of place on the set of your favorite show, the dog tags of a beloved character (or perhaps a set with your own name on them), a meticulously detailed filming miniature, or an exact replica of a hero’s sidearm, it's our job to take these fantastic objects of imagination and make them real.


QMx – Screen-accurate recreations of props and scale models, including mid-scale ship replicas and animated character figures.

QMx Press – High-quality prints, books and novels inspired by beloved science fiction TV and films. This category includes blueprints, expanded universe reference packs, and character and vehicle posters.

QMx Artisan – Hand-built models of props and vehicles. These items are produced by professional Hollywood prop-makers. Edition sizes are generally very limited.

QMx Interactive – Mobile and social games and companion apps, and web-based experiences for your favorite shows and movies.

QMx currently operates under licenses from such studios as Bad Robot Productions, CBS Consumer Products, CCP, DC Entertainment, FUNimation, Lucasfilm Ltd., Marvel, Mutant Enemy Productions, NBCUniversal, Paramount Pictures, Sony Pictures Entertainment, Sunrise, Time Science Blood Club, Twentieth Century Fox and Warner Bros. Entertainment.


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